SYDNEY BOOKKEEPER ยท CASTLE HILL
Sydney bookkeeper for Castle Hill businesses.
Hills District builders and business owners are out there quietly turning over serious money while Barry is still emailing about that PO Box you closed back in 2019 like it was yesterday. Your invoices get tracked in a notebook older than your apprentice and receipts live permanently in the glovebox next to the expired rego papers. The only thing growing faster than your turnover is the stack of unopened ATO letters Barry swears he'll "get to next week" while he quietly invoices you for the time it took him to say that.
You're doing seven figures out of Castle Hill and tracking it in a notebook. The notebook has to go, mate.
our impact
What Castle Hill businesses get once Boring Barry's gone.
Books Grown
Books that match the size of the business. Not a glovebox system running a company doing real money.
Letters Gone
No more unopened ATO envelopes on the kitchen bench. We get you current and keep you there.
Every Friday
The day your Xero gets reconciled. Every week. Not "next week," which in Barry-time means never.
what's included
Weekly Xero reconciliation
Every job payment, supplier bill and card transaction reconciled every Friday. No more notebook, no more glovebox, no more reconstructing six months of trade the week before BAS is due.
BAS lodgement, done early
GST coded properly all year so your quarterly BAS isn't a fire drill. Lodged ahead of the deadline, every quarter, so the ATO letters stop arriving and the penalties stop stacking.
Payroll run on time
Your team paid the right amount on the right day, payslips issued, super tracked against its deadlines. The unglamorous bit, handled, so you're not doing it from the ute at 9pm.
Accounts payable & cashflow
Materials and subbies paid on time, clients on 30 and 60 days chased, and a weekly snapshot of what's in the bank. So the gap between paying out and getting paid stops keeping you up.
Monthly P&L with Plain English Report
A two-paragraph summary that tells you which jobs actually made money and which quietly bled. Written like a human, not a 47-page PDF you'll never open.
Ad-hoc questions answered
Got a quick question about a job, a supplier or a pay run? Ask, and we'll get you a proper answer the same working day. No "I'll get to it next quarter."
who it's for
Building & construction companies
Serious turnover, multiple jobs running at once, subbies and suppliers to pay. You don't have time to be the bookkeeper at 9pm. We handle the Xero, the BAS, the job-by-job picture.
Trades doing real numbers
Electrical, plumbing, HVAC, the established operators clearing seven figures, not the one-van startup. Clean books, weekly reconciliation, and a P&L that shows where the margin actually is.
Professional services & consultancies
The planners, engineers and consultants running out of the Hills business district. Recurring revenue, project billing, a clean set of books. We keep the admin off your desk.
Property & real estate
Agencies, developers, property managers. Trust-adjacent cashflow, multiple entities, the kind of numbers that need to be right. We keep them reconciled and reportable.
Wholesale & distribution
The warehouses and suppliers servicing the north-west. Stock, payables, decent invoice values. We reconcile the lot weekly so your margin's real, not a guess.
Owners switching from a boring bookkeeper
You've outgrown the notebook and the 3-day reply times. You want weekly books, a fixed price, and someone who picks up the phone. That's most of who calls us.
why us
1
We actually reply
Message us before 1pm on a working day and we'll get back to you the same day. A real human acknowledging you and sorting it, not a full essay every time. Boring Barry replies in four days, usually after the deadline's gone.
2
Weekly Xero, not monthly guesswork
Barry reconciles quarterly, if you're lucky. By the time you read his reports the data's older than the rego in your glovebox. We reconcile every Friday so by Monday you know exactly where you stand.
3
Fixed price. No hourly fuss
Pick a Pack, that's the price. No "disbursements," no 0.4-hour line items, no "general administration" mystery charges. The hourly meter is the most boring invention in bookkeeping. We killed it.
4
Suppliers paid on time
Materials suppliers and subbies paid on schedule so the relationships stay solid and the outgoings are planned. We run the payables so you don't.
5
Plain English Reports
A monthly P&L with a two-paragraph summary written like a human. Which jobs paid, which didn't, what to watch. Barry sends a 47-page PDF with appendices nobody opens.
6
We grow with the business
Hills businesses scale fast and the books usually don't keep up. We build a system that handles seven figures, not one that breaks the moment you take on another crew or another entity. Barry's still set up for the business you were five years ago.
HOW IT WORKS
Three steps. One week. Done.
Book your free Xero Roast
15 minutes of us telling you exactly what Boring Barry's been getting wrong with your Castle Hill books.
1
We send a fixed-price quote
The one that actually makes sense. We'll flag the mess and give you a Pack quote. No 47-page novel.
2
We take over by Friday
You say yes, we migrate from Barry and bin the notebook, and the first weekly reconciliation lands that Friday. From there, you stop thinking about it.
3
get my xero roast
talk to a human
No call centre. No queue. Just us.
Drop your details, we'll reply inside 4 working hours. Not 4 days.
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frequently asked questions
Do you work with Castle Hill businesses?
Yes. We're a Sydney bookkeeper working with building companies, trades, professional services, property and wholesale across Castle Hill and the wider Hills District. Everything's remote and weekly, so you're not waiting on someone to drive out.
Do you handle job-based bookkeeping for builders and trades?
Yes. We reconcile your Xero weekly and keep the picture job by job, so you can see which jobs actually made money and which quietly bled. The thing a notebook will never tell you.
Can you run payroll for my team?
Yes. We run your pay cycle on time, issue payslips, and track super against its deadlines. The unglamorous bit handled, so you're not doing it from the ute at 9pm.
How much does a Castle Hill bookkeeper cost?
A fixed monthly fee, priced by your team size. BAS Slayer starts at $900, Payroll Party at $1,500, The Lot at $2,200, and the price steps up by staff band from there. Same number every month, plus GST. No hourly meter.
Can you chase my clients for unpaid invoices?
Yes. We chase your debtors, the clients on 30 and 60 days, the progress claims still owing, so the money you've earned actually lands in the bank.
My books are a mess of notebooks and glovebox receipts. Can you fix it?
Yes. Catch-Up Chaos Buster, fixed price. We turn the notebook, the shoebox and the glovebox into a clean Xero file, get your BAS current, then keep it current with a weekly Pack.
Do you work with multiple entities?
Yes. A lot of Hills businesses run a trading entity, a property entity, maybe a trust. We keep them all reconciled and reportable so the whole picture's clear, not just one slice of it.
How is this different from my accountant?
Your accountant does the year-end tax return. We do the day-to-day: weekly Xero, BAS, payroll, reporting. You typically need both. We don't do tax returns, and we hand your accountant clean books every June.
How quickly can you start?
Within a week of you saying yes. We diagnose the file, quote your Pack, take over, and the first weekly reconciliation lands that Friday.
What if I'm not happy?
30-day money back, no questions. If we haven't earned our spot in your first month, we refund it in full and help you find someone else.
Ready to fire Boring Barry, Castle Hill?
get your free xero roast
Pitt Street, Sydney
040 143 5581
hello@sydneybookkeeper.com
